Looking for events this weekend or to attend Hope International Soccer Fest?

EVERYTHING YOU NEED TO KNOW

FOOD AND
MERCHANT VENDORS ARE ALL WELCOME

APPLICATION DATES
Application opens: January 1st of each year.
Application closes: July 1st of each year.

DEADLINES
Payment and Certificates of Insurance deadline for all approved vendors: July 1st of each year.

PAYMENT INFORMATION FOR VENDING BOOTH
Please call for more information.

 TAX ID
All vendors will need to provide a Tax ID number to be a vendor within our event.

INSURANCE REQUIREMENT
Hope International Soccer Fest requires you to purchase and provide a valid liability insurance policy with a $1,000,000 minimum coverage naming Hope Valley International (HVI) and Hope International Soccer Festival (HISF), LLC as additionally insured. Failure to provide a valid certificate of insurance will result in the release of your booth.

OPERATIONAL HOURS
On event days, vendors are expected to be open, staffed, and ready for business with the posted hours below. These hours are posted for our patrons in advance, and we want to ensure they have every opportunity to experience your booth.

VENDOR FEES
Each vendor will have a flat fee, which includes a rental space .

HEALTH PERMIT
All vendors must adhere to all Health and Fire Department regulations. If not, the vendor booth will close its operation and all fees will be forfeited to Hope International Soccer Festal (HISF).
• If you are accepted as a FOOD vendor, you are responsible for obtaining a Temporary Food Establishment permit.
• Temporary events must operate in compliance with all applicable provisions of the North Carolina vendor code.
• A permit to operate a temporary food establishment is valid for 2 days at one location.
• Application must be completely filled out.

PHOTO REQUIREMENTS & DESCRIPTION FOR HISF
If approved, you will be required to submit your company logo and a short description on what you are offering to hopesoccerfestinfo@gmail.com. This is mandatory for all vendors. The images you provide will be used in the HISF booklet to help drive patrons to your booth.

POWER VENDOR FOR HISF
All vendors will be required to provide their own power.  If you need power to your vendor space, we will work with the facility owners to serve you.

WIFI
HISF WIFI is provided by the facility owner, at times, WIFI may not be available. Please be prepared when this happens with your own WIFI connection.

TENTS
Vendors will provide their own tents. If you need to rent a tent, we will work with the facility owners to provide tents.

FIRE SAFETY REQUIREMENT
Each vendor will be required to have within the booth space a minimum of a state certified 5 lb. ABC fire extinguisher. If the vendor is doing any deep fat frying of foods the vendor needs to have within the booth space a state certified type K fire extinguisher.

ALCOHOL
Vendors are NOT allowed to sell, give away or consume alcoholic beverages while working their booth. If you are found operating your booth space while consuming alcohol or while intoxicated, it is grounds for immediate dismissal.

VEHICLES SEARCH UPON ARRIVAL
When you arrive on-site your vehicles and / or trailers will be searched upon entry. If you have any questions, please contact us before the event.

VENDOR CHECK IN
Once you arrive on-site you will need to head to vendor check in. Please speak with our staff for any help. Here you will grab all of your working/vendor wristbands and parking passes. Each vendor will be provided TWO vendor parking passes and up to FIVE vendor wristbands. If you need to request more worker/vendor wristbands these will be available at vendor check in. You will be allowed to purchase 5 more.

VENDOR PLACEMENT
HISF will assign space locations for each vendor. Vendors will receive exact locations assignments on-site.

PAYMENT FOR SERVICE
Food vendors can accept cash and credit cards from patrons.  It is the vendors responsibility to provide the necessary equipment to collect payment via credit card. It is also the vendors responsibility to provide the change back to patrons.

BOOTH OPERATIONS GUIDELINES
Vendors are responsible for providing push carts/hand trucks for moving supplies onsite, including beverages and ice purchased from HISF.
• Vendors must restrict all activities to their booth space.
• There will be security on-site throughout the event. HIS and its partners are not responsible for material left overnight, material left behind will be at the vendors’ risk.
• Vendors are responsible for a clean booth area, free of debris.
• Vendors should furnish enough change for their sales transactions. HISF cannot provide change to vendors.
• Vendors are responsible for providing their own trash bags.

CLEAN UP AND REORGANIZATION
There will be one entrance for Vendors to use to clean up and reorganization their booths.
• For the safety of the tournament / festival’s attendees, vehicles are NOT allowed to move onto or within the site during operating hours. You are required to use carts or dollies for re-stocking supplies to your booth.
• Parking of one service vehicle will be allowed in a designated area with a proper parking pass.
• Removal of your booth and its contents must be completed on the tournament final day.
• You are responsible for the cleanliness of your vending location during the tournament / festival and following the end of the event. All vendors must clean their footprint from trash.

GUIDELINES
No conduct that would be considered distasteful or unlawful by HISF will be tolerated and could cause the immediate termination of this agreement/contract.

HISF is not responsible for any lost or stolen product, merchandise, equipment, and/or but not limited to personal belongings.
HISF reserves the right to revoke passes of any individual and to further remove any person from the HISF venue in its sole and absolute discretion if it determines that such revocation and/or removal is in the best interest of the general public, tournament attendees, the individual involved, and/or HISF and/or its staff. HISF reserves the right to add or amend any rules and regulations at any time.

HISF shall not be liable for any failure or delay in performance arising from causes beyond HISF reasonable control, including, without limitation, weather, acts of God, fire, flood, terrorism, strikes, failure of suppliers or subcontractors to substantially meet its performance obligations under this agreement.
If you have any questions, please contact hopesoccerfestinfo@gmail.com.